Achieve a rough estimate of your guests
Make a list of people you want to invite and who are willing to attend your fun event. To help you roughly estimate the number of guests coming, keep it organized on paper or in a word document. If you think the final number is too overwhelming, mark some people off the list. This process might be more complicated if you have many people to invite, so prioritizing is key. Set aside a list of those you canceled from the roster to potentially invite next time!
Get the invitations sent out expediently
After finalizing the list, it is now time to create your invitations. A handmade approach is always lovely. The invitations should include your phone number, email, and the event’s theme with any additional information. Any details specific to your party should include a dress code or anything people need to bring. Don’t forget about the RSVP date and phone number or email address. This will give them the correct information to act on without asking questions. Never leave your guests in the dark with this, or it defeats the purpose of RSVP. The mail can be somewhat unreliable at delivering on time, so you need to send these out a few weeks in advance.
Your RSVPs are essential and should be accommodated
You must follow up with your RSVPs to ensure they are coming. Some may drop off the list, and you must be prepared for any last-minute adjustments. Planning around your reservations can get tricky, with more people attending. It would be best to wait for the RSVPs to contact you and establish a connection. You should store their information organized so you can effectively reference it later. This is crucial if you want to give more to your guests and make them feel they’re important. Staying on top of the system will keep you organized and confident when addressing their needs or questions.
Determine the accurate final headcount
Once everyone has contacted you about the party, this is a positive signal to settle on the final count. Always include yourself in the headcount before proceeding because it’s easy for that to slip your mind. This is the elusive information you need to make a good decision. However, some people might not show up even after confirming. That’s life, sometimes unexpected things happen, and there is no need to get stressed or worried about the final headcount. There’s nothing wrong with having extra space to stretch the legs, and the guests will most likely show up.
Select your beautiful party bus for the number of guests
The final step is to select the car from a variety in the fleet. There are many optimal party buses or limos with different seating arrangements to meet your needs. The one you choose should match the number of guests to keep them specially accommodated on the road. Also, consider the external aesthetic quality of the vehicles to determine what’s suitable for your purposes. Guests may have some requests for amenities, and you can make this available when listing information. They can inquire about any perks and add their own, so everyone is happy! Now you’re ready to get rolling with a stellar limo bus and a successful event that everyone you’ve invited will remember for years to come!
